Meeting Date: September 15, 2020

The following action items passed by majority vote during this month's regular meeting of the Sanitation District No. 1 Board of Directors.

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Pump Station Wet Well Cleaning Services Contract

A contract was awarded to C&K Industrial Services, Inc. was awarded at in the amount of $98,658. This is one-year contract with the option to renew up to four additional one-year terms given SD1 is satisfied with the services provided. The new bid amount is forecasting a savings of 36.45% over the current SD1 pricing.

SD1 operates and maintains three regional treatment plants, 121 pump stations, 15 flood pump stations, and six package treatment plants. The pump station wet wells accumulate heavy solids, debris and grit as well as fats, oils and grease, which interferes with the stations’ operations. Regular cleaning of the pump station wet wells extends the life expectancy of pumps, reduces overall maintenance work orders and costs and minimizes environmental overflows, impacting the entire SD1 service area.

SD1 Goals Advanced:
Environmental Stewardship, Financial Viability,
Operational Efficiency & Resiliency, Optimal Infrastructure Management

Saratoga and Washington Combined Sewer
Overflow (CSO) Reduction (Final Phase)

A contract was awarded to The Ford Development Corporation of Cincinnati, Ohio for construction of the final phase of the Saratoga and Washington CSO Reduction Project in the amount of $483,190.

This is the final phase of a long-term project with the goal to reduce the volume of combined sewer overflow (CSO) in this area of Newport. It allows for the construction of additional storm sewer along Dave Cowens Drive and Washington Street to complete the street load separation along Washington Avenue south to East 9th Street and Saratoga Street south to East 7th Street. Upon completion of the project, the sewer separation will reduce 15 million gallons (MG) of combined sewer overflow volume for a typical year.

Additionally, this project provides the opportunity to increase the system capacity in the area, which will improve drainage conditions, reduce the potential for flooding and building back-ups as well as promote redevelopment in the urban corridor of Newport.

SD1 Goals Advanced:
Stakeholder Support, Environmental Stewardship,
Optimal Infrastructure Management

US 27/AA Highway Sewer Improvements
Phase I - Riley Road Gravity Sewer Construction

A contract was awarded to Tribute Contracting and Consultants of South Point, Ohio in the amount of $1,527,015.52 to complete Phase 1 of the US 27/AA Highway sewer improvement project.

In the spring of 2016 SD1 funded a study to determine how to address capacity issues in Campbell County in the area surrounding the US 27 and AA Highway interchange corridor. The reason for the funding of this study was due to the fact that this area is a high priority economic growth area and there are opportunities for SD1 to capitalize on infrastructure improvements as part of the project to address aging assets, existing

The US 27 and AA Highway Sewer Improvements Project is broken up into two phases. This request, Phase I, includes upsizing approximately 7,000 linear feet of gravity sewer from the high point of the AA Highway near Enzweiler Road running east to the Riley Road Pump Station. The pipe will be upsized from 8-inch to 18-inch diameter pipe.

This project addresses capacity issues for Campbell County in the area surrounding US 27 and AA Highway interchange corridor by upsizing approximately 7,000 linear feet of gravity sewer from the high point of AA Highway near Enzweiler Road to the Riley Road Pump Station.

SD1 Goals Advanced:
Environmental Stewardship, Stakeholder Support,
Financial Viability, Optimal Infrastructure Management

Master Service Agreement -
Professional Surveying Services

A Master Service Agreement (MSA) for Professional Surveying Services at the rates submitted with their proposals was awarded to following: James W. Berling; Land Consultants; GRW; CT Consultants; Integrated Engineering; Bayer Becker; Viox & Viox; DLZ Kentucky and RA Consultants

Surveying services is one type of as needed professional service acquired through the MSA process. Through the competitive bidding process a group of qualified firms are identified. An MSA of standard terms and conditions are then entered into with each of the firms to establish a pool of as needed bidders for individual projects. This allows SD1 to establish with successful bidders the standard terms and conditions upfront thereby expediting services and increasing efficiency in the process.

Last month, SD1 issued a Request for Proposals (RFP) for an MSA for Professional Surveying. SD1 received nine proposals for an MSA for these services and the Board authorized SD1 to award a contract to all nine qualified proposers for professional surveying services.

SD1 Goals Advanced:
Operational Efficiency & Resiliency, Financial Viability,
Optimal Infrastructure Management

Reservation of Sanitary Sewer Capacity

The reservation of capacity program provides SD1 with knowledge of development, an opportunity to assess system capacity, track committed capacity in balance with system operations and capital improvements, and provide developers assurance of capacity. This process benefits the communities served by SD1 by providing planning tools for economic vitality.

Four new requests for reservation of sanitary sewer capacity were approved at the September 2020 meeting.

SD1 Goals Advanced:
Optimal Infrastructure Management, Financial Viability,
Environmental Stewardship, Stakeholder Support

Storm Water Public Cost-Share

The SD1 Public Cost-Share Program provides financial assistance to Co-Permittees for the installation of new storm water infrastructure that addresses drainage issues associated with a dedicated and accepted right-of-way, impacting a right-of-way, or caused by or related to public infrastructure drainage. Upon satisfactory completion of the project, SD1 assumes ownership of the new infrastructure and reimburses the Co-Permittee a percentage of the project cost. Currently, the SD1 reimbursement percentage is set at 50% of the cost.

One new request from the City of Edgewood was approved during the September 2020 Board of Directors Meeting.

SD1 Goals Advanced:
Financial Viability, Stakeholder Support

Storm Water Private Cost-Share

The SD1 Private Cost-Share Program is aimed at assisting Co-Permittees in addressing private storm water issues that may have a public impact. Only Co-Permittees may apply for financial assistance through the program. This program was developed because long before SD1 assumed control of the region’s storm water management, cities and counties owned and maintained storm water infrastructure; regulations were less stringent; drainage plans were not always a priority; and storm pipes were often inadequate or never formally dedicated to public ownership. The result is a storm system that has a mix of privately and publicly owned infrastructure that can become overwhelmed by wet weather events in some areas. Currently the SD1 reimbursement is one-third up to $10K of the cost.

One new request in the city of Ft. Mitchell was approved during the September 2020 Board of Directors Meeting.

SD1 Goals Advanced:
Customer Satisfaction, Stakeholder Support, Financial Viability

Storm Water Credit Policy - Revisions

As part of SD1’s commitment to continuous improvement, staff takes every opportunity to review existing rules and regulations, policies and programs for inconsistencies, outdated provisions and compliance with regulatory updates. The process for these revisions include a thorough vetting by staff, working groups, Co-Permittee and stakeholder input, and ultimately approved by the vote of the full Board of Directors.

On May 21, 2019, the Board approved the revised Storm Water Credit Policy, which became effective on July 1, 2019. Staff is proposing additional updates to the policy to align with the current title of the Rules and Regulations, reference correct locations within the new SD1 website and provide additional specificity for the over-detention credit in the combined system (Section F.1.F).

These revisions were reviewed by the Board Storm Water Working Group on August 13, 2020 and approved by the full board during the September 2020 meeting.

SD1 Goals Advanced:
Environmental Stewardship, Stakeholder Support