Collectively Speaking Banner Image - Sanitation District No. 1 Staff Newsletter

Volume 22 - Issue 3 - September 2020

Board of Directors Meeting Summary

The following action items passed by majority vote during the September meeting.

1. Pump Station Wet Well Cleaning Services Contract

A contract was awarded to C&K Industrial Services, Inc. was awarded at in the amount of $98,658. This is one-year contract with the option to renew up to four additional one-year terms given SD1 is satisfied with the services provided. The new bid amount is forecasting a savings of 36.45% over the current SD1 pricing.  

SD1 operates and maintains three regional treatment plants, 121 pump stations, 15 flood pump stations, and six package treatment plants. The pump station wet wells accumulate heavy solids, debris and grit as well as fats, oils and grease, which interferes with the stations’ operations. Regular cleaning of the pump station wet wells extends the life expectancy of pumps, reduces overall maintenance work orders and costs and minimizes environmental overflows, impacting the entire SD1 service area.


SD1 Goals Advanced:
Environmental Stewardship, Financial Viability, Operational Efficiency & Resiliency, Optimal Infrastructure Management 

2. Saratoga and Washington Combined Sewer Overflow Reduction (Final Phase)

A contract was awarded to The Ford Development Corporation of Cincinnati, Ohio for construction of the final phase of the Saratoga and Washington Combined Sewer Overflow (CSO) Reduction Project in the amount of $483,190.

 This is the final phase of a long-term project with the goal to reduce the volume of combined sewer overflow (CSO) in this area of Newport. It allows for the construction of additional storm sewer along Dave Cowens Drive and Washington Street to complete the street load separation along Washington Avenue south to East 9th Street and Saratoga Street south to East 7th Street. Upon completion of the project, the sewer separation will reduce 15 million gallons (MG) of combined sewer overflow volume for a typical year. 

Additionally, this project provides the opportunity to increase the system capacity in the area, which will improve drainage conditions, reduce the potential for flooding and building back-ups as well as promote redevelopment in the urban corridor of Newport.


SD1 Goals Advanced:
Stakeholder Support, Environmental Stewardship,
Optimal Infrastructure Management 


3. US 27/AA Highway Sewer Improvements Phase 1 -
Riley Road Gravity Sewer Construction


A contract was awarded to Tribute Contracting and Consultants of South Point, Ohio in the amount of $1,527,015.52 to complete Phase 1 of the US 27/AA Highway sewer improvement project.

In the spring of 2016 SD1 funded a study to determine how to address capacity issues in Campbell County in the area surrounding the US 27 and AA Highway interchange corridor. The reason for the funding of this study was due to the fact that this area is a high priority economic growth area and there are opportunities for SD1 to capitalize on infrastructure improvements as part of the project to address aging assets, existing 

The US 27 and AA Highway Sewer Improvements Project is broken up into two phases. This request, Phase I, includes upsizing approximately 7,000 linear feet of gravity sewer from the high point of the AA Highway near Enzweiler Road running east to the Riley Road Pump Station. The pipe will be upsized from 8-inch to 18-inch diameter pipe.

This project addresses capacity issues for Campbell County in the area surrounding US 27 and AA Highway interchange corridor by upsizing approximately 7,000 linear feet of gravity sewer from the high point of AA Highway near Enzweiler Road to the Riley Road Pump Station. 


SD1 Goals Advanced:

Environmental Stewardship, Stakeholder Support,

Financial Viability, Optimal Infrastructure Management


4. Master Service Agreement - Professional Surveying Services

A Master Service Agreement (MSA) for Professional Surveying Services at the rates submitted with their proposals was awarded to following: James W. Berling; Land Consultants; GRW; CT Consultants; Integrated Engineering; Bayer Becker; Viox & Viox; DLZ Kentucky and RA Consultants

Surveying services is one type of as needed professional service acquired through the MSA process. Through the competitive bidding process a group of qualified firms are identified. An MSA of standard terms and conditions are then entered into with each of the firms to establish a pool of as needed bidders for individual projects. This allows SD1 to establish with successful bidders the standard terms and conditions upfront thereby expediting services and increasing efficiency in the process.

Last month, SD1 issued a Request for Proposals (RFP) for an MSA for Professional Surveying. SD1 received nine proposals for an MSA for these services and the Board authorized SD1 to award a contract to all nine qualified proposers for professional surveying services. 


SD1 Goals Advanced:
Operational Efficiency & Resiliency, Financial Viability,
Optimal Infrastructure Management


5. Reservation of Sanitary Sewer Capacity

The reservation of capacity program provides SD1 with knowledge of development, an opportunity to assess system capacity, track committed capacity in balance with system operations and capital improvements, and provide developers assurance of capacity.  This process benefits the communities served by SD1 by providing planning tools for economic vitality.

Four new requests for reservation of sanitary sewer capacity were approved at the September 2020 meeting.


SD1 Goals Advanced:

Optimal Infrastructure Management, Financial Viability,
Environmental Stewardship, Customer Satisfaction


6. Storm Water Public Cost Share

The SD1 Public Cost-Share Program provides financial assistance to Co-permittees for the installation of new storm water infrastructure that addresses drainage issues associated with a dedicated and accepted right-of-way, impacting a right-of-way, or caused by or related to public infrastructure drainage. Upon satisfactory completion of the project, SD1 assumes ownership of the new infrastructure and reimburses the Co-Permittee a percentage of the project cost. Currently, the SD1 reimbursement percentage is set at 50% of the cost.

One new request from the City of Edgewood was approved during the September 2020 Board of Directors Meeting.


SD1 Goals Advanced:
Financial Viability, Stakeholder Support


7. Storm Water Private Cost Share

The SD1 Private Cost-Share Program is aimed at assisting Co-Permittees in addressing private storm water issues that may have a public impact. Only Co-Permittees may apply for financial assistance through the program. This program was developed because long before SD1 assumed control of the region’s storm water management, cities and counties owned and maintained storm water infrastructure; regulations were less stringent; drainage plans were not always a priority; and storm pipes were often inadequate or never formally dedicated to public ownership. The result is a storm system that has a mix of privately and publicly owned infrastructure that can become overwhelmed by wet weather events in some areas. Currently the SD1 reimbursement is one-third up to $10K of the cost.

One new request in the city of Ft. Mitchell was approved during the September 2020 Board of Directors Meeting.

SD1 Goals Advanced:
Customer Satisfaction, Stakeholder Support, Financial Viability

8. Storm Water Credit Policy - Revisions

As part of SD1’s commitment to continuous improvement, staff takes every opportunity to review existing rules and regulations, policies and programs for inconsistencies, outdated provisions and compliance with regulatory updates. The process for these revisions include a thorough vetting by staff, working groups, co-permittee and stakeholder input, and ultimately approved by the vote of the full Board of Directors.

On May 21, 2019, the Board approved the revised Storm Water Credit Policy, which became effective on July 1, 2019.  Staff is proposing additional updates to the policy to align with the current title of the Rules and Regulations, reference correct locations within the new SD1 website and provide additional specificity for the over-detention credit in the combined system (Section F.1.F). 

These revisions were reviewed by the Board Storm Water Working Group on August 13, 2020 and approved by the full board during the September 2020 meeting.

SD1 Goals Advanced:
Environmental Stewardship, Stakeholder Support

New Enterprise-Wide SOP Process

On September 1, the Legal Department launched the new enterprise-wide standard operating procedure (SOP) process and repository utilizing the Laserfiche (LF) platform. This important project was accomplished with the help of AMEND consulting. Over a period of approximately 9 months, AMEND met with each director to discuss and review the active SOPs that had been provided from their individual departments.

Initially staff was charged with sorting and organizing a master list of SOPs that totaled nearly 300. No big deal, right? Wrong! The task was beyond challenging, not only due to the sheer number of SOPs, but there was also substantial duplication. That was why we needed AMEND’s help. With their expertise they were able to identify duplications and obsolete SOPs, ultimately paring the list down to a total of 197. These SOPs were then uploaded into the repository. Aaron Angel worked alongside the consultants to create a system that would allow all SD1 employees a user friendly way to locate, browse and search those SOPs.
 
This new LF repository now holds all active SOPs enterprise-wide. Any SOP not listed in the repository is considered unsanctioned. Therefore, if your department has an active SOP not included in the repository it will need go through the new SOP submission process to be added to the repository.

The “Policies and Forms” tab no longer exists on the intranet. There is now a separate “SOP” tab that houses the newly created repository on the intranet home page. Please remember, if it is not in the repository it is not sanctioned. 

Each department is able to manage its SOPs and view all SOPs using the newly created LF capabilities. The new tool allows for SOPs to be uploaded through a forms submission process, as well as a way to revise or deactivate outdated SOPs. From the home page, click on the “SOP” tab on the ribbon. There you will find links to the LF SOP Submission Guide, the form used to upload new SOPs, the SOP template and a Search feature to locate any enterprise-wide SOP. The submission guide is a valuable resource to assist users with all aspects of the process.
 
To ensure that each department SOPs are kept up-to-date, a review schedule has been randomly assigned to each SOP. We encourage each department proactively visit their SOPs for relevance of its review cycle.

Please take the time to familiarize yourself with the new SOP process. Refer to the submission guide for additional details on how to submit, revise or deactivate an SOP.
For further questions, contact Barb Arnzen (barnzen@sd1.org or 859-578-6774). 


SOP Tab Screenshot
Saratoga & Washington Map

Newport Project to Reduce Overflows, Promote Redevelopment

SD1 will soon begin work on the final phase of a project to separate storm water pipe from sanitary sewer pipe near Newport on the Levee. 

During this final phase of a project that started in 2018 with the installation of a separate storm water pipe through the earthen levee to the Ohio River, additional storm sewer will be installed along Dave Cowens Drive and Washington Street. This will complete the separation of storm and sanitary sewer pipe along Washington Avenue south to East 9th Street and Saratoga Street south to just past East 7th Street 

Read More:  https://www.sd1.org/CivicAlerts.aspx?AID=45

Clean H2O40 Logo

SD1 Partners with KYTC to Bring Drainage Improvements Along Rt. 9

SD1 and the Kentucky Transportation Cabinet (KYTC) are working Route 9 Storm Sewer Improvement Project together to improve drainage in Newport as part of KYTC’s State Route 9 realignment project.

The project includes the construction of 388 linear feet of separate storm sewer along Route 9 and extending through the earthen levee to discharge directly to the Licking River. SD1 will construct various access structures and gates to keep the Licking River from backing up into the storm pipe when the river level is elevated.

Read More:  https://www.sd1.org/CivicAlerts.aspx?AID=46 

Flu Shots Available in October

Flu shots will be available at the Madison Pike CareHere Center during October for employees and their dependents who are covered under the SD1 medical plan. The day set aside for SD1 flu shots is Tuesday, October 20. Appointments will be required to receive the flu vaccine that day and scheduled at 8-minute intervals to allow for cleaning the office between visits. Flu shots can also be scheduled throughout the month by making an appointment through the ‘Nurse Only’ scheduling portal.

CAFR Cover

SD1 Earns Seventh Consecutive
Financial Transparency Award

For the seventh consecutive year, the Government Finance Officers Association (GFOA) of the United States and Canada has awarded its Certificate of Achievement for Excellence in Financial Reporting to Sanitation District No. 1.

Learn More: https://www.sd1.org/CivicAlerts.aspx?AID=42

Sanitary Wipes
Splash McClean

Splash McClean's COVID Cartwheel!

Like most of life, SD1’s school program did a big cartwheel at the start of the pandemic in March. It was immediately evident that we had to adapt our standard education program to meet the changing needs of schools, students and parents as educators and families transitioned to Non-Traditional Instruction (NTI). Immediately, Team Splash swam into action lining up team calls and teacher surveys to gauge which program resources were needed most and how we could help our school partners in environmental education succeed during very uncertain times. 

Crucial tasks were quickly identified and prioritized. Without delay, a brand new (fully-accessible from home) environmental education unit was developed, and within two weeks it was shared with 36 schools in the program. The adapted unit was a success, with over 90% of registered schools fulfilling the full program requirements by the end of the school year.  

Without a doubt, the pandemic prompted an unforeseen creative experiment on SD1’s school program, but the result is a permanently enhanced versatile environmental education experience.

Swimming into Next Year

Team Splash swims on! In May, 37 schools eagerly registered for the 2020-2021 school program. Registration was converted to a virtual platform for the first time, something we’ve been excited to try, and there was no better time to pilot. With another unique school year in the forecast, SD1 committed to providing an impactful learning experience regardless of in-person or at-home instruction. 

We spent the summer reviewing teacher feedback, gleaning school news, partnering internally and working on program enhancements to ensure the updated environmental unit proved flexible and of course fun. Environmental education experiments and experiences were pre-recorded, interactive presentations were created and virtual tours were developed. 

Splash Surfs the Web

With SD1’s new website in the works, Team Splash strategized to build a Teacher Toolkit page to make finding a plethora of school program resources (over 70 total) a breeze for teachers. With a variety of teaching scenarios in-play, we wanted to grant teachers the ability to access exactly what they needed anytime they needed it. Additionally, new website tools provided opportunities to creatively communicate with teachers using CivicPlus features—delivering a more visual newsletter experience when sending important announcements.

Teachers and families were also encouraged to access more storm water education resources on the “Activities and Education” page of the website. Splash coloring sheets, crosswords, mazes and scavenger hunts, all developed as part of SD1’s “Water Wednesdays with Splash” social media campaign, were shared to emphasize how we can all be part of the solution to storm water pollution.  

Zooming with Splash

School is back in session and Splash is ready to Zoom in to show off the Enviroscape model! School visitor restrictions remain in place, but video conferencing is providing its own opportunities for engagement with students, whether they are learning from their classroom desk or their kitchen table at home. Kids seem to get a kick out of the new props too—a dancing stuffed otter, and a bubbly fish windsock who likes to swim in front of the camera, as well as a peculiar plush frog that enjoys peeking in from time to time at the bottom of the screen. With our first few Zoom sessions wrapped up, it is evident obstacles during a pandemic can’t squash the enthusiasm students have for learning about their natural environment and the important role they play in it. 

Soon a virtual field trip experience will be available to participating schools—providing a reflective experience similar to our established Virtual Public Service Park Tour visiting 10 BMP sites on the property. Students will have an opportunity to examine what happens as an imaginary drop of water makes its journey from the vegetated rooftop to the flowing creek below. 

Team Splash is a collective effort stretching beyond the Water Resources department with ongoing commitments and cordial cooperation across many departments at SD1—THANK YOU to ALL involved in making SD1’s school programming a continued success! 



Be Safe Logo

Fire Prevention Week: Oct. 4-10
Serve Up Fire Safety in the Kitchen


Since 1922, NFPA has sponsored the public observance of Fire Prevention Week In 1925, President Calvin Coolidge proclaimed Fire Prevention week a national observance, making it the longest-running public health observance in our country. 

During Fire Prevention Week, children, adults and teachers learn how to stay safe in case of a fire.  Firefighters provide lifesaving public education in an effort to drastically decrease casualties caused by fires. 

Fire Prevention Week is observed each year during the week of October 9 in commemoration of the Great Chicago Fire, which began on October 8, 1871, and caused devastating damage.  This horrific conflagration killed more than 250 people, left 100,000 homeless, destroyed more than 17,400 structures and burned more than 2,000 acres of land.

Cooking 
  • Cooking is the leading cause of home fires and home fire injuries. Thanksgiving is the leading day for fires involving cooking equipment.  
  • The leading cause of fires in the kitchen is unattended cooking.  
  • Stay in the kitchen when you are frying, boiling, grilling, or broiling food. • If you are simmering, baking, or roasting food, check it regularly and stay in the home. 
  • Always keep a lid nearby when cooking. If a small grease fire starts, slide the lid over the pan and turn off the burner. Leave the pan covered until it’s cool.  
  • Keep anything that can catch fire away from your stovetop.
  • Loose clothing can hang down onto stove burners and catch fire. Wear short, closefitting, or tightly rolled sleeves when cooking.
  • Have a “kid-free zone” of at least 3 feet around the stove and areas where hot food or drink is prepared or carried.  
Smoke Alarms  
  • Smoke alarms detect and alert people to a fire in the early stages. Smoke alarms can mean the difference between life and death in a fire.  
  • Working smoke alarms cut the risk of dying in a home fire in half. 
  • Install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home, including the basement. 
  • Test smoke alarms at least once a month using the test button.
  • Make sure everyone in the home understands the sound of the smoke alarm and knows how to respond.  
Home Fire Escape Planning and Practice
  • Drawing a map of each level of the home, showing all doors and windows  
  • Going to each room and pointing to the two ways out.
  • Making sure someone will help children, older adults, and people with disabilities wake up and get out. 
  • Teaching children how to escape on their own in case you cannot help them.
  • Establishing a meeting place outside and away from the home where everyone can meet after exiting.
  • Having properly installed and maintained smoke alarms.
  • Pushing the smoke alarm button to start the drill.
  • Practicing what to do in case there is smoke: Get low and go. Get out fast.
  • Practicing using different ways out and closing doors behind you as you leave.  
  • Never going back for people, pets, or things.
  • Going to your outdoor meeting place.
  • Calling 911 or the local emergency number from a cell phone or a neighbor’s phone.
Heating  
  • Heating equipment is one of the leading causes of home fires during the winter months.
  • Space heaters are the type of equipment most often involved in home heating equipment fires.
  • All heaters need space. Keep anything that can burn at least 3 feet away from heating equipment.
  • Have a 3-foot “kid-free zone” around open fires and space heaters. 
  • Purchase and use only portable space heaters listed by a qualified testing laboratory.
  • Have a qualified professional install heating equipment.
  • Maintain heating equipment and chimneys by having them cleaned and inspected by a qualified professional at least once a year. 
* Information obtained from NFPA.org.
Salted Caramel Apple Pie Bars

Salted Caramel Apple Pie Bars

Prep Time: 25 minutes
Cook Time: 45 minutes
Total Time: 3 hours, 20 minutes
Yield: 12-16 bars

Shortbread Crust Ingredients:

  • 1/2 cup (115g) unsalted butter, melted
  • 1/4 cup (50g) granulated sugar
  • 1 teaspoon pure vanilla extract
  • 1/4 teaspoon salt
  • 1 cup (125g) all-purpose flour (spoon & leveled)
Apple Filling Ingredients:
  • 2 large apples, peeled and thinly sliced (1/4 inch thick)
  • 2 tablespoons all-purpose flour
  • 2 tablespoons granulated sugar
  • 1 teaspoon ground cinnamon
  • 1/8 teaspoon ground nutmeg
Streusel Ingredients:
  • 1/2 cup (40g) old fashioned oats
  • 1/3 cup (70g) packed light of dark brown sugar
  • 1/4 teaspoon ground cinnamon
  • 1/4 cup (30g) all-purpose flour
  • 1/4 cup (60g) unsalted butter, cold and cubed homemade salted caramel sauce
Instructions:
  1. Preheat oven to 300 degrees F. Line the bottom and sides of 8-inch square baking pan with aluminum foil or parchment paper, leaving enough overhang on all sides. Set aside.
  2. Make the crust: Stir the melted butter, granulated sugar, vanilla and salt together in a medium bowl. Add the flour and stir until everything is combined. Press the mixture evenly into the prepared baking pan. Bake for 15 minutes while you prepare the filling and streusel.
  3. Make the apple filling: Combine the sliced apples, flour, granulated sugar, cinnamon and nutmeg together in a large bowl until all of the apples are evenly coated. Set aside.
  4. Make the streusel: Whisk the oats, brown sugar, cinnamon and flour together in a medium bowl. Cut in the chilled butter with a pastry blender or two forks (or even your hands) until the mixture resembles coarse crumbs. Set aside.
  5. Remove the crust from the oven and turn the oven up to 350 degrees F. Evenly layer the apples on top of the warm crust. It will look like there are too many apple slices, so layer them tightly and press them down to fit. Sprinkle the apply layer with streusel and bake for 30-35 minutes or until the streusel is golden brown.
  6. Remove from oven and allow to cool for at least 20 minutes at room temperature, then chill in the refrigerator for at least 2 hours (or overnight). Lift the foil or parchment out of the pan using the overhang on the sides and cut into 12 or 16 bars. Once cut, drizzle some salted caramel sauce on top of each. These apple pie bars can be enjoyed warm, at room temperature or even cold.
Notes:
  • Make Ahead & Freezing Instructions: The bars will stay fresh in an airtight container in the refrigerator for three days. You can freeze the bars for up to three months. Then, thaw overnight in the refrigerator before serving and drizzling with caramel.
  • Apples: Consider using two different kinds of apples for a more complex flavor, such as 1 tart apple variety (e.g. Granny Smith) and 1 sweeter apple (e.g. Pink Lady). You will end up with about 3-4 cups. A little more or less is OK, based on your preference for filling.
  • Larger Batch: Recipe can easily be doubled and baked in a 9x13 pan. Bake for 45-55 minutes and cool completely as directed in this recipe.
Find this recipe online at htts://sallysbakingaddiction.com/salted-caramel-apple-pie-bars.

Fire Prevention Month Safety Puzzle

This month's Safety Puzzle, which features Fire Prevention Month information, is available on the intranet under the Safety tab > Puzzles folder > 2020.

Comings, Goings, Birthdays & Anniversaries


Welcome New Hires

  • Iain Grindley, Dry Creek Operations & Maintenance - 9-8-20
  • Adam Gerdsen, Dry Creek Operations & Maintenance - 9-15-20
  • Philip Stanken, Facilities Fleet - 9-15-20
  • Zach Marting, Collection Systems - 9-28-20
September Departures
  • Thomas Holtkamp
  • Derek Hunt
October Birthdays
  • Brett Turner - October 4
  • Michael Adams - October 4
  • Richard Dixon - October 4
  • Aaron Moore - October 8
  • Peggy Henn - October 8
  • Mark Griffith - October 10
  • Linda Hamberg - October 14
  • Angela Cook - October 16
  • Richard Middleton - October 16
  • Maxwell Shirley - October 17
  • Daniel Fletcher - October 19
  • Jason Burlage - October 20
  • Brian Berens - October 21
  • Justin Lafollette - October 21
  • Gerald Biedenbender - October 22
  • Christina Alexander - October 25
  • Kevin Hunter - October 29
  • Flora Coffman - October 30
  • Andrew Kratz - October 31
October Anniversaries
  • Ricky Mullikin - 22 years
  • Scott Lucas - 22 years
  • Brian Berens - 20 years
  • Raymond Simpson - 20 years
  • Jennifer Tyson - 15 years
  • Tina Graham - 14 years
  • David Koetting - 14 years
  • Michael Holtz - 12 years
  • Kevin Hunter - 12 years
  • Donna Viox - 9 years
  • Karen Derrer - 9 years
  • Mark Manning - 9 years
  • Thomas Lind - 9 years
  • Scott Guy - 8 years
  • Lydia Watkins - 7 years
  • Brooke Shireman - 6 years
  • Olivia Backus - 5 years
  • John Carnes - 2 years
  • Mark Groger - 2 years
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1045 Eaton Drive, Ft. Wright, KY 41017

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