Board of Directors July Meeting Summary
The following action items passed by majority vote during the July meeting.
1. Bromley Pump Station Improvements Design Contract
A contract for the Bromley Pump Station Upgrades Design Services was awarded to the lowest responsible and responsive proposer, GRW Engineers, at the price submitted with their proposal, for a total of $1,699,378.
The Bromley Pump Station was constructed in the 1970s and put online with the construction of the Dry Creek Treatment Plant. It serves SD1’s entire combined sewer area and is considered a critical asset for transporting wastewater to the Dry Creek Wastewater Treatment Plant.
The current capacity of Bromley Pump Station is approximately 40 MGD. The improvements to the existing Bromley Pump Station include new electrical, HVAC, pump motors, impellers, VFDs, air release valves, roof, discharge valve replacements, sluice gates, and isolation valves throughout the station.
Additionally the pumping capacity of the existing Bromley Pump Station will be increased to 45 MGD, along with the construction of a diversion structure and a new parallel 30 MGD pump station. Both the 45 MGD and the 30 MGD pump stations will be utilizing the same existing force main. When pumping together these improvements bring the total pumping capacity of the Bromley Pump Station to 50 MGD.
By installing a parallel pump station, the risk of environmental damage due to station failure is eliminated. The construction of the redundant pump station also eliminates the need for costly bypass pumping during future maintenance projects. This will reduce the cost of future maintenance projects significantly and allow SD1 crews to work more efficiently.
The SD1 Amended Consent Decree requires combined sewer overflow (CSO) capture, for the typical year of rainfall, of 67% (currently 65.2%) by July 1, 2023 and 75% capture by January 1, 2029. These proposed improvements will get the percent capture up to 76.38% giving a larger cushion for 2029 CSO capture compliance and provide significant progress toward the July 1, 2034 capture milestone of 80%.
In addition, the project will provide long overdue asset management needs at the pump station and provide redundancy for one of SD1’s most critical assets.
2. Customer Information and Billing System Contract Awarded
A contract for a Customer Information and Billing System was awarded to the low bidder, RosTech, at the prices submitted with their best and final offer for an implementation cost of $933,950.
The Customer Information and Billing System currently in use at SD1 is 25 years old and cannot meet our growing business and customer needs. There are concerns with future vendor support as the programming language the current system is built upon is no longer commonly used and available support options are dwindling.
By replacing the system, SD1 will be able to introduce new operational efficiencies and provide additional customer self-service options, more accurate, transparent billing, enhanced customer service and additional billing information on billing statements.
3. Sodium Hypochlorite Contract Awarded
A contract for Sodium Hypochlorite was awarded to Chemicals Inc. per the unit prices submitted with their bid.
Sodium Hypochlorite is used for influent odor and corrosion control as well as effluent disinfection, which is a requirement of the SD1 discharge permit. This chemical is injected into our effluent flow, allowing us to destroy bacteria that may be present in the waste stream and is used at the various treatment plant locations in Boone, Campbell and Kenton Counties.
4. Reservation of Sanitary Sewer Capacity
Three new requests for reservation of sanitary sewer capacity were approved at the July 2020 meeting. The reservation of capacity program provides SD1 with knowledge of development, an opportunity to assess system capacity, track committed capacity in balance with system operations and capital improvements, and provide developers assurance of capacity. This process benefits the communities served by SD1 by providing planning tools for economic vitality.
5. Storm Water Public Cost-share
The SD1 Public Cost-Share Program provides financial assistance to Co-Permittees for the installation of new storm water infrastructure that addresses drainage issues associated with a dedicated and accepted right-of-way, impacting a right-of-way, or caused by or related to public infrastructure drainage. Upon satisfactory completion of the project, SD1 assumes ownership of the new infrastructure and reimburses the Co-Permittee a percentage of the project cost. Currently, the SD1 reimbursement percentage is set at 50% of the cost.
Two new requests in the cities of Ft. Mitchell and Silver Grove were approved during the July 2020 Board of Directors Meeting.
6. Storm Water Private Cost-share
The SD1 Private Cost-Share Program is aimed at assisting Co-Permittees in addressing private storm water issues that may have a public impact. Only Co-Permittees may apply for financial assistance through the program. This program was developed because long before SD1 assumed control of the region’s storm water management, cities and counties owned and maintained storm water infrastructure; regulations were less stringent; drainage plans were not always a priority; and storm pipes were often inadequate or never formally dedicated to public ownership. The result is a storm system that has a mix of privately and publicly owned infrastructure that can become overwhelmed by wet weather events in some areas. Currently the SD1 reimbursement is one-third up to $10K of the cost.
Two new requests in the cities of Ft. Mitchell and Silver Grove were approved during the July 2020 Board of Directors Meeting.
7. Board Policy Revision – Off-site Mitigation
Policy for Post-Construction Water Quality and Payment in Lieu
As part of SD1’s commitment to continuous improvement, staff takes every opportunity to review existing rules and regulations, policies and programs for inconsistencies, outdated provisions and compliance with regulatory updates. The process for these revisions include a thorough vetting by staff, working groups, co-permittee and stakeholder input, and ultimately approved by the vote of the full Board of Directors.
The “Off-site Mitigation and Payment-in-Lieu Policy” (Sept 20, 2011) was referred to the Storm Water Working Group for review and revision. The primary revision was the removal of the rarely if ever used payment-in-lieu provision which was replaced in the SW Rules and Regulations with Cooperative Agreements allowing for SD1 to work with developers to address SW management in a regional approach. Other revisions comport with the recent changes to the Storm Water Rules and Regulations.
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