Volume 21 - Issue 6 - June 2020

Board of Directors June Meeting Summary

In the interest of keeping SD1 staff updated on important initiatives addressed by the Board of Directors, we will be sharing monthly board meeting summaries in Collectively Speaking. The following action items passed by majority vote during the June meeting.

1. Pipe and Fittings Contract Awarded
A contract for pipes and fittings was awarded to Consolidated Pipe and Supply Company
at the bid price of $178,908.09. SD1 owns and maintains approximately 1,650 miles of sanitary piping and approximately 425 miles of storm pipe. The items in this contract allow SD1 to facilitate rehab and repairs of those assets on an as-needed basis throughout the SD1 service area.

2. Dry Creek Carrier i-Vu Control System Contract Awarded
A contract for the Dry Creek Carrier i-Vu Control System was awarded to Carr Electrical
and Mechanical at the bid price of $110,105. By replacing obsolete equipment, this project ensures SD1 facilities have integrated consistent HVAC controls at all of our main facilities.

3. Aerial Flight and Planimetric Acquisition Contract Awarded
A contract for Aerial Flight and Planimetric Acquisition to provide data for sidewalks and
driveways in Campbell and Kenton Counties was awarded to Woolpert Consultants at
the bid price of $93,999. Sidewalk and driveway data is currently available in Boone County, and the addition of Campbell and Kenton Counties will assist SD1 with proper calculations of impervious areas, as well as provide current data for GIS mapping, project planning, system modeling and advanced reporting throughout the SD1 service area.

4. Bromley Crescent Springs Conveyance Piping Project
A contract to provide engineering services including design and construction
administration services for the Bromley Crescent Springs Conveyance Piping Project
was awarded to CT Consultants at the bid price of $160,572. Once complete, this project will reduce Sanitary Sewer Overflows (SSO) in the SD1 system by 2MG. Additionally, a major risk to the community will be eliminated, as the threat of a dislodged manhole lid, located in the project area, will no longer exists.

5. Reservation of Sanitary Sewer Capacity
Three new requests for reservation of sanitary sewer capacity were approved at the
June 2020 meeting. The reservation of capacity program provides SD1 with knowledge
of development, an opportunity to assess system capacity, track committed capacity in
balance with system operations and capital improvements, and provide developers
assurance of capacity. This process benefits the communities served by SD1 by
providing planning tools for economic vitality.

6. Storm Water Rules & Regulations Revisions
Revisions to the Northern Kentucky Regional Storm Water Management Program Rules
and Regulations were approved by the Board. The Rules and Regulations contain SD1’s
storm water management requirements within the storm water service area. These
requirements include the billing fee, requirements for storm water drainage system
permitting, design, inspection and maintenance. Also included is storm water quality
requirements and enforcement. Over the past two years, the SD1 Storm Water Working
Group and staff conducted an in-depth review of the Rules and Regulations to identify
needed updates to ensure the content supports the goals of the program by meeting
community expectations and federal and state storm water requirements. Additionally,
staff consulted with co-permittees, local developers and several engineering firms in
crafting the revisions and updates. The Board-approved document will now be submitted
to Kentucky Division of Water for statutory approval.

7. Board of Directors Officer Elections
The final action items was the SD1 Board of Directors officer elections for Fiscal Year
2021. Bob Schroder (Kenton) returns to serve a second year as Board President. Bob
Boswell (Boone) was elected Board Vice President. Robert Horine (Campbell) will serve
as Board Secretary and Jack Scott (Campbell) will serve as Board Treasurer. Terms are
for one year. The Board also approved the Fiscal Year 2021 Board Meeting schedule. The monthly Board meetings are held at SD1 main office, 1045 Eaton Drive, Ft. Wright, Kentucky at 12:30 p.m. on the second Tuesday of each month and are open to the public. The schedule of dates can be found at http://www.sd1.org/188/Board-of-Directors.

The Slow but Steady Move to Microsoft 365

If you haven't heard the news, SD1 is moving away from the Google platform in favor of Microsoft 365 (formerly Office 365). IT will be providing information regarding the move in the coming weeks and will conduct training sessions, either live or on Teams as conditions permit.

Google has been a solid platform for SD1. Integration with 3rd party software, access to the newest MS Office suite components (Word, Excel, Powerpoint) and overall lower cost of ownership are a few considerations that are moving us in the Microsoft direction. With Google, SD1 is paying for the email and Office suite separately. With Microsoft 365, email, Office suite, Teams, online Sharepoint and many other components are all included.

In addition, we are migrating our email archive from Google Vault to Barracuda Message Archiver, which offers a better search and message management system for our legal and records management teams.

We are also looking for beta testers for the new system if you are interested.

Feel free to send your questions and comments to Dane Boggs.

Emoji Records Management

By Tina Graham, Records Coordinator

At some point in your career here at SD1, you have heard terms such as retention periods, retention schedule and disposition. Well I say it is time for a little update. Emojis have only recently been used in my vocabulary (thanks to my children!), and they like to respond with an emoji more than they do with actual words.

So, to bring records management up to date, here is my take on emoji-fied retention codes. Enjoy!

Normally retention codes look something like this:

Calendar Year End
Fiscal Year End
Life of Asset; Debt; Investment; Final Resolution
Permanent
Superseded (Obsolete)
Provide Value Until No Longer Needed

Provide Value Until No Longer Needed Emoji

Also don't forget the following records management basics:

Retain records that meet the definition of government records for the full, minimum retention period. This means protecting them from loss, theft and degradation.
When the retention period is up, it is time to destroy your records.
Always remember to take any litigation holds into consideration. This would trump the disposition and you should not destroy a record.

Examples of litigation holds:

Chocolate Chip Cheesecake Bars

Submitted by Melissa Bradford

2 pkgs “slice n bake” frozen cookie dough (chocolate chip)
2 (8oz) pkgs cream cheese
2 eggs
2tsp vanilla
½ cup sugar

Slice 1 package cookie dough thinly and spread over bottom of greased 9x13 inch pan. Make sure that there is no pan showing and it can go up the sides.

To make filling:

Combine cheese, eggs, vanilla and sugar
Mix until smooth
Spread over cookie dough
Pinch and drop parts of the other package of cookie dough on top of cream cheese mixture, use all of the cookie dough
Bake at 375 degrees for 35 minutes
Slice while warm

Skin Cancer Awareness

We love going to the beach, to the pool in the summer or fishing. We love to show off that golden tan. Summer is full of outdoor activities. You probably put sunscreen on yourself and your kids when you go to the pool or the beach. But do you know you should protect your skin with more than just sunscreen anytime you’re outside?

Sun protection is important all year round, and it’s best to use several different kinds. When you’re working in the yard, fishing, watching a ballgame, or taking an afternoon walk, make sun safety an everyday habit so you can avoid getting a sunburn and lower your chance of getting skin cancer. Remember any change in the color of your skin after being outside, whether it is a sunburn or a tan, indicates damage from UV rays.

With over 5 million cases diagnosed in the United States each year, skin cancer is the most common cancer in the United States. Fortunately, skin cancer is also one of the most preventable forms of cancer. About 90 percent of nonmelanoma skin cancers and 85 percent of melanoma cases are associated with exposure to ultraviolet radiation from the sun. By raising awareness of the dangers of unprotected exposure and encouraging sun-safe habits, we can change behaviors and save lives.

Fast Facts about Skin Cancer

Unprotected skin can be damaged by the sun’s UV rays in as little as 15 minutes.
Even if it’s cool and cloudy, you still need protection. UV rays, not the temperature, do the damage.
Anymore can get skin cancer, but some things put you at higher risk.
The most common signs of skin cancer are changes on your skin, such as a new growth, a sore that doesn’t heal or a change in a mole.
Sunglasses protect your eyes from UV rays and reduce the risks of cataracts. They also protect the tender skin around your eyes from the sun exposure.
Fair skinned adults aged 65 and older and people with large number of moles or unusual moles are more likely to get melanoma.

Sun Safety Tips and What to Keep In Your Summer Fun Bag

Stay in the shade, especially during late morning through mid-afternoon.
Can’t stay in the shade? Wear a long-sleeved shirt and pants to protect your skin.
Remember to reapply sunscreen at least every 2 hours and after swimming, sweating or toweling off.
Keep in your summer fun bag: a lightweight long-sleeved shirt or cover-up; a hat with a wide brim that shades your face, head, ears and neck; sunglasses that block both UVA and UVB rays; and of course sunscreen with SPF 15 or higher and both UVA and UVB protection.

A Message from the SD1 Green Team:
Explore Your Surroundings!

As we are moving into this strange summer, you may be looking for things to do. Many folks are getting out on the local trails. This connection with nature is not only great for your physical health but for mental as well, kids and adults alike! The American Academy of Pediatrics research indicates that, “youth who spend time outdoors are healthier, happier, and more creative, yet many under the age of six spend less than 30 minutes a day outside.” So let’s get out on those trails!

Where to begin?
There are many trails to explore in the area, as well as statewide and across the nation. The website AllTrails (https://alltrails.com) has a great interactive map to help you find the right trail for you. Find the area you want to explore and zoom into the trail. Each trail has information about the trail (mileage, difficulty, etc.), maps, as well as information provided by other hikers.

While on the trails, make sure to LEAVE NO TRACE. Pack out what you packed in and take only pictures. These as well as several other practices help keep our natural areas natural for future hikers. The website LEAVE NO TRACE (https://lnt.org), provides many helpful hints and resources, so you can practice a sustainable and mindful hike. Resources: https://lnt.org/research-resources

Perhaps you may even find Sasquatches! Check out this neat program in Boone County - Squatchin' with Susan: http://bccdky.org/squatchin-with-susan.

Is it rainy? Are the trails too muddy? Not feeling well?

Take a virtual hike through some of the US national parks or watch seal lions bask in the bay at the Monterey Aquarium.

National Parks Virtual Tours – Yellowstone : https://www.nps.gov/yell/learn/photosmultimedia/virtualtours.htm
National Park Foundation: https://www.nationalparks.org/connect/blog/take-virtual-visit-national-park
Monterey Bay Aquarium Webcams: https://www.montereybayaquarium.org/animals/live-cams

Silicone Access Bracelets

Are you tired of not having a place to clip your badge or having to get your wallet out every time you need to get through a door? Now there's an alternate option that may interest you! SD1 has invested in Silicone Access Bracelets.

Here's how the bracelet program works. The access bracelet will have the same programming as your existing badge. Once the bracelet is activated, you will no longer be able to use your badge for building access but will need to keep it for I.D. purposes. Sorry, for security purposes both the badge and bracelet cannot be active at the same time. The bracelets are supposed to be "one size fits all" but we have found that they are a little snug on some people.

If interested, please submit a Facilities Help Desk request and we will be happy to get you set up with your new bracelet.

Comings, Goings, Birthdays & Anniversaries

Welcome New Hires

Solomon Roundtree, Dry Creek Plant Operations Co-Op - 6/8/20
Jacob Spohr, Dry Creek Plant Operations Co-Op - 6/8/20

July Birthdays

Ashley Bode - 7-2-20
Phillip Sebastian - 7-4-20
Geoffrey Ball - 7-5-20
Donald Isaacs - 7-6-20
Tim Noble - 7-6-20
Charles Lorentz - 7-7-20
Evan Steelman - 7-7-20
Jared Ison - 7-8-20
Thomas Braun - 7-10-20
Greg Braunwart - 7-10-20
Scott Breeze - 7-10-20
Jenna Stadtmiller - 7-10-20
Ian Kafoure-Clare - 7-12-20
Brandy Miller - 7-13-20
Christopher Cole - 7-14-20
Andrew Aman - 7-15-20
John Clark - 7-16-20
Scott Justice - 7-16-20
Debbie Rizzo - 7-16-20
David Radford - 7-21-20
Dalton Edmonds - 7-22-20
Benjamin Racke - 7-22-20
Andrea Dee - 7-23-20
Alexandria Salyers - 7-26-20
Jennifer Adamson - 7-27-20
Craig Massie - 7-27-20
John Runge - 7-27-20
Eric France - 7-28-20
Coniah Johnson - 7-28-20
Douglas Wells - 7-28-20
Erica Campbell - 7-29-20
Darren Martin - 7-29-20

July Anniversaries

Chris Crone - 25 years
Chris Robinson - 23 years
Jody Hicks - 20 years
Linda Hamberg - 19 years
Jim Ishmael - 19 years
Steve Hamberg - 16 years
Todd Houston - 13 years
Scott Justice - 13 years
Greg Tomlin - 12 years
Andrew Doyle - 9 years
Jared Ison - 5 years
Samuel Hehman - 4 years
Russell Horsley - 4 years
Nancy Slusher - 4 years
Alexandria Salyers - 3 years
Will Eubank - 2 years
Coniah Johnson - 1 year
Mario Sebastiani - 1 year
Brian Thompson - 1 year